It's a great feeling to work for a company that does so much
good for others around the world!
BCFS Education Services is part of a global system of health and
human service non-profit organizations led by BCFS and is focused
on advancing school readiness and ensuring families have the
necessary tools to give their children a Head Start toward a
lifetime of learning. Our team of compassionate educators and
innovative leaders believe every child is unique and has the
potential to be successful and make a positive impact in our
Reports to: BCFS Education Services Head Start Director
Status (Pay Grade): Non-Exempt - Full Time (Administrative
Minimum Qualifications: High school diploma or GED. One year of
clerical support in an office environment. Valid driver's license
and work eligibility status. Pass a criminal and driving background
Preferred Qualifications: Associate or Bachelor's degree.
Bilingual (Spanish). Experience in office management. Knowledge of
Head Start administrative functions
Critical Action Items:
Protect the physical and mental health and safety of our
children and no child is left alone or unsupervised while under our
care. (HSPPS 1302.90) Follow appropriate practices to keep children
safe during all activities, including reporting at a minimum
suspected or known child abuse and neglect, appropriate supervision
of children at all times; and all standards of conduct. (HSPPS
1302.47, 1302.90) Support the provision of ongoing monitoring
results, data on program and school readiness goals, and other
information to the governing body (HSPPS 1301.2) Support and
participate in staff development, including completion of minimum
training requirements as specified in state and federal standards
(HSPPS 1302.91, 1302.92), continuing professional development, and
staff wellness initiatives.
Provide word processing and administrative support for grant
area leadership, policy council, center leadership, parent
committees, and other agency needs. Maintain record-keeping system
and form compliance with federal regulations and agency policies
and protocols. Collect, collate and distribute information and
maintain and organize grant area data and files in database and
records management systems. Produce final drafts of minutes,
manuals, rosters, grant requests and miscellaneous documents. Work
closely with program staff to support accurate reporting and
program compliance. Maintain calendars, schedule meetings, reserve
rooms/conference bridges, coordinate travel and logistics, and
attend and record meetings, trainings, and other events. Route
incoming and outgoing mail and interoffice mail. Maintain office
equipment and supplies, including inventory and order management.
Support grant area leadership's coordination with executive staff
to address identified needs and requests for information. Support
school events, meetings, and other team activities, including
annual in service. Maintain confidentiality in all areas of child
and program operations. Process invoices as required. Perform
reception duties for the grant area's office(s). Supervise
volunteers in clerical, data entry and other miscellaneous duties
assigned. Support other special projects and perform other job
duties as assigned.
The Head Start Director's calendar is accurate and current.
Inquiries to the grant area's main office are acknowledged within
the same business day. Correspondence and program documentation
(e.g., meeting minutes) are grammatically correct and formatted
using the established branding. Reports, determined by ongoing
oversight data, are produced for the grant area's delivery to
executive leadership and policy council, at least semi-annually.
Invoices are requisitioned within 24 hours of receipt.
Strong computer literacy, specifically in Office 365
applications. Communicate in writing and verbally in English and
Spanish (preferred). Demonstrate ability to maintain emotional
control and professional composure at all times. Demonstrate a
working knowledge of all BCFS Education Services policies and
procedures. Ability to organize and prioritize duties and
responsibilities in a fast-paced environment. Ability to interpret
and apply program information in making work decisions or in
providing information to others.
English (United States)
If you like to work with people that believe they can make a
difference in the world, this is the company for you!
It is the policy of BCFS System of Companies and its affiliated
organizations to provide equal employment opportunity and treat all
employees equally regardless of age, race, creed/religion, color,
national origin, immigration status or citizenship status, sexual
orientation, military or veteran status, sex/gender, gender
identity, gender expression, disability, genetic information or
genetic predisposition or carrier status, marital status,
partnership status, victim of domestic violence, sexual or other
reproductive health decisions, or other characteristics protected
by applicable law.
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